Video Tutorial for Creation of Enquiry

For better understanding, you may also refer the steps as mentioned below - 

Click on  icon in the Top Navigation Bar> Click on  option in the top left corner > New Enquiry Form will open > Enter the details as mentioned below:

• REFERENCE: Enter the Reference Number such as your PO Number, Shipment Number etc by which you can quickly identify the Enquiry later

• CONSIGNMENT DETAILS: Here you need to enter the shipper, consignee and customer details as applicable which can also be quickly added from the dropdown if not available and then to be selected.

• MODE & TYPE: Select the Mode of the Cargo by which you wish to send the Cargo and the type of cargo from a list available in the dropdown.

  • FCL & applicable container types

• LCL & applicable cargo types

• Air & applicable shipment types

In case of FCL, select the size and the number of Containers.

WEIGHT & VOLUME: This section is optional for FCL and LCL and mandatory for Air Cargo and Air courier Weight and Volume can be entered by either CALCULATE BY TOTAL SHIPMENT or CALCULATE BY PACKAGING.

1. CALCULATE BY TOTAL SHIPMENT (For FCL)

• Weight: Select the appropriate unit and enter the total weight that will be inserted in the container

• Volume: Select the appropriate unit and enter the total volume of the packages that will be inserted in the container

2. CALCULATE BY TOTAL SHIPMENT (For LCL and Air)

• Packages: Enter the number of packages

• Total Gross Wt.: Select the appropriate unit and enter the total weight of all the packages including the packaging weight if any               

• Total Volume(LCL): Select the appropriate unit and enter the total volume of all the packages after packaging (Total Volumetric weight for Air)

• Net wt.: Select the appropriate unit and enter the total weight of all the packages excluding the packaging

3. CALCULATE BY PACKAGING:

• Number of Packages: Select the appropriate unit and enter the number of packages

• Dimensions: Select the appropriate unit and enter the Length, Breadth & Height of the packages

• Total G.Wt.: Enter the total Gross Weight of the Packages

• Upload Packing List: You can also upload a Packing list if available.

• SERVICE & ADDRESS: 

Select whether export/import has to be done

Select the incoterm that will be used

Select the Type of Service Required

Select the Origin and Destination Address

• Origin Port: Enter the Origin Port of the shipment

• Origin Address: Enter the Origin Address of the shipment

• Destination Port: Enter the Destination Port of the shipment

• Destination Address: Enter the Destination Address of the shipment

• Stuffing/Destuffing Location: Select the location of stuffing/destuffing location as applicable

• Select the charges that FF has to include in the quote

        Note: 

        1. In case of door to door, origin and destination address is mandatory

        2. In case of door to port, only origin address is mandatory 

        3. In case of port to door, only destination address is mandatory 

        4. In case of port to port, none address is mandatory

• PRODUCT: Select the Product with the applicable HS Code.

            Enter the cargo value for your future reference

• OTHER DETAILS & DOCUMENTS

Enter the comments in this Comment box and select the type of document from the pop up window > click on upload > Select the file from your computer and upload it

• ENQUIRY SCHEDULE

1. PickUp Date: Enter the Pickup date on which you want the vendor to take the cargo with you

2. Contract Start/Expiry Date: Enter the start/expiry date on which you want the contract to start/end. (For contracts only)

3. Bid Open Time: Enter the Bid Open time after which the vendor will be able to send his quote

4. Bid Close Time: Enter the Bid closing time after which the vendor will not be able to send his quote

• Create the Enquiry

User can than create the enquiry by clicking on the  button on the bottom right corner of the screen.

Sending the created enquiry to vendors

Once an enquiry is created on the platform, it needs to be sent to the vendors in the database.

This needs to be through the page.

• “All Vendors” Tab 

• All Vendors tab would reflect the following details of all the vendors saved in the database:

  • Name of the company (freight forwarder);

  • Email ID of the vendor;

  • Phone number of the vendor; & 

  • Action button (Send RFQ and Resend RFQ).

• Using the search bar, you can quickly search for the vendor to that you want to send the enquiry.

• You can either click on and send the created enquiry to all the vendors on the database.

• Also, you can send the enquiries to the individual vendor with the  action button. Once you send the enquiry using the send RFQ button, it will then change to  if the RFQ needs to be sent to the same vendor again. 

• Or, you can also send the created enquiry to only a few selected vendors using the checkbox and the clicking on the button.

• “RFQ Sent to” Tab

• All the vendors that you send the enquiry from the “All Vendors” tab, will be reflected in the “RFQ Sent to” tab.

• All Vendors tab would reflect the following details of all the vendors saved in the database:

  • Name of the company (freight forwarder);

  • Email ID of the vendor;

  • Phone number of the vendor; & 

  • Action button (Send Message).

• You can click on the button to

  • Check all the messages and activities related to each vendor;

  • Send any messages with documents that you need to send to the vendor.