How to submit a quotation for an ocean or an air enquiry?

Video Tutorial on how to submit a quotation on the platform

Quotation information 

Click on icon in Top Left Corner > Select the Enquiry on which you wish to quote > Click on the enquiry to open > Selected enquiry will open in a new tab.

Quote Name/Reference no: It is given by the Client in order to identify the Quote, it is for their convenience.

Closing On: It is the time within which you need to fill the quotation, after which the quoting time expires.

Submissions Left: It is the number of attempts available/left for you to submit your rates against an enquiry.

Details of the Quote

• Type: The type of Enquiry is mentioned over here

• Mode: This  shows if it is a FCL, LCL or an Air enquiry

• Service: The Service that is required by the Client is mentioned over here

• Incoterm: The incoterm which is being used in the quote is mentioned over here

• Charges Req: This shows the charges that the shipper has specifically requested on the RFQ.

• Packaging: It is the size or the type of container in which the cargo has to be stuffed

• Net weight.: It is the net weight of the cargo

• Gross weight.: It is the total weight of the cargo with packaging

• Volumetric Weight: It is the Volumetric Weight of the cargo with packaging

• Chargeable Weight: It is the chargeable weight of the cargo

• Volume: It is the Volume of the cargo with packaging

• Product and HS Code: Details about the product

• Pick Up date: Date of pick up as per shipper’s requirement

• Stuffing Location: It is the point where the Container has to be stuffed

• Destuffing location: It is the point where the Container has to be destuffed

• Origin Address: The Address of the Origin from where the Cargo has to be picked up is mentioned over here

• POL: It is Port of Loading from where the cargo has to be loaded into the Shipping line/Airline

• Destination Address: It is the location where the cargo has to be delivered

• POD: It is the Port of Discharge where the cargo has to be discharged

• Cargo Type: This is the type of cargo that is to be shipped across

• Comments: This are the comments by the client in reference to the quotation required

Quotation filling 

Click on icon in Top Left Corner > Select the Enquiry on which you wish to quote > Click on the enquiry to open > Selected enquiry will open in a new tab > Click on Quote now button to open the quote form.

A New window will open as shown below

• Select Shipping Line: You need to select the shipping line through which the cargo will be sent > You can either find the Shipping line from the drop down list or Search for the Shipping line through which you wish to send the quote

• Select Unit Type, Currency and Tax rate

Note:

Price is multiplied by the units

Tax rates can be edited as per the country 

• Add new Charge: In case the charges that you wish to enter are not already present than you can even add a new charge

Enter all the relevant charges

The Total Charges can be seen in bottom

• Validity: It is the date till which the quote sent by you is valid.

• Transit time: It is amount of days in which the Cargo will reach the destination

• Date and time of the shipment and the port can be selected here.

• Sailing Schedule: It is days on which the ship leaves from the POL > Select the days as per your shipping line

• Detention free days at destination: It is the free period within which the container has to be destuffed and empty container has to be returned back to the POD

• Routing: Here you need to select if the shipment is a direct or if it is transhipment of goods or containers then select the transhipment port

• Comments: Enter your comments in the comment section highlighted below

Save Without Sending Quote 

Using this option you can save the quote details without sending it to the Client and can edit later and send the quote

Save & Submit Quote 

Using this option you can send your completely filled quote to the Client

Sending Saved Quote 

Click on the highlighted icon below to send the saved quote

Rank of the Quote 

Once you have sent the Quote, the Rank is visible as shown below

OR

You can even see the quote rank directly without opening the enquiry by following these steps

Click on icon in Top Left Corner > Find the Enquiry whose rank you wish to see > The rank is visible alongside the enquiry as shown below

Edit Quote 

Click on icon in Top Left Corner > Select the Enquiry on which you wish to edit a sent quote > Click on the enquiry to open > Selected enquiry will open in a new tab > Click on Reduce Quote highlighted below

Increase Quote > If you increase the quote after submitting once then you need to enter the reason for price increase in box shown below

Adding quote for another shipping line 

Click on icon in Top Left Corner > Select the Enquiry on which you wish to quote again with different shipping line > Click on the enquiry to open > Selected enquiry will open in a new tab > Click on Add quote for another shipping line option highlighted below    

Quotes Remaining 

Click on icon in Top Left Corner > Select the Enquiry for which you wish to see the remaining attempts of submissions > Click on the enquiry to open > Selected enquiry will open in a new tab > A new window and the submissions left can be seen as shown below

Message Client 

In case if you wish to clarify any doubts related to a particular enquiry then you can directly send message to the client by following the steps mentioned below

Click on icon in Top Left Corner > Select the Enquiry on which you wish to send a message > Click on the enquiry to open > Selected enquiry will open in a new tab > Type your message in the text box> Click on Send (You can also attach a document if required).

FAQ’s

Q) How to remove an enquiry if I don’t wish to quote on it?

A) GoComet doesn’t let you delete any enquiry but it lets you hide the enquiry by archiving it

Steps to hide any Enquiry: 

Find the enquiry you wish to archive > Click on Delete option highlighted below alongside the enquiry you wish to archive

Q) How to Filter Enquires?

A) Click on icon in Top Left Corner > Click on Apply Filter option highlighted below to filter the enquiries

Q) How to Download Quote?

A) Click onicon in Top Left Corner > Click on the enquiry whose quote you wish to download > Click on download option highlighted below

Q) How to Duplicate Quote?

A) Click onicon in Top Left Corner > Click on the enquiry whose quote you wish to duplicate > Click on duplicate option highlighted below

Q) How to Attach any file?

A) Click onicon in Top Left Corner > Search the Enquiry in which you wish to attach files > Click on Enquiry > Click on Messages option > Click on Add attachment option highlighted below