Video Tutorial on how to confirm the quote?
How to power negotiate on the received quotations?
Go to the desired enquiry under GoSpot or GoSClick on icon for the Vendor’s quote on which you wish to negotiate > A new dialog box will open as shown below > Enter the Freight charges and Total charges > Revise the Negotiation deadline if the enquiry is already closed > Add Negotiation comments > Click on Send Target Rate
Quote Comparison Report
Click on icon in the Top Left corner > Search the enquiry whose quote comparison report you wish to observe > Click on the Enquiry > A new window will open as shown below
All the charges that are quoted by the various vendors are mentioned in this Quote comparison Report
In order to understand the various sections in QCS keep on reading
Total Price & Rank
The Different vendors are automatically arranged in the increasing order of their price. The quote are given ranks accordingly. Rank #1 for the quote with the lowest Net Landing Cost and the rank decreasing (#2, #3…) for the vendors with greater net landing cost.
Basic Details (in case of Air cargo)
Carrier : The airline through which the vendor is going to send the Cargo
Transit Time: It denotes the time in which the Cargo will be sent
Schedule : It denotes the Weekdays on which the airline takes off from the Origin
Valid Till : It denotes the date till which this Quote is valid
Basic Details (in case of FCL LCL)
Carrier : The shipping line through which the vendor is going to send the Cargo
Transit time: It denotes the time in which the Cargo will be sent
Transshipment Via : It denotes the transhipment if any.
Detention Free Time At destination: It denotes the free time within which the Container has to de-stuffed at the Destination port in case of LCL and the container has to be returned back in case of Factory de-stuffing in FCL
Schedule: It denotes the Weekdays on which the airline takes off from the Origin
Valid Till : It denotes the date till which this Quote is valid
Freight Charges (Air Cargo)
Air Freight : The Air Freight charges for shipping the cargo through the vendor
X Ray : The X Ray charges for shipping the cargo through the vendor
Sub Total Per Unit : It is addition of all the charges under Freight Charges per unit
Sub Total : The total of all the charges of all the units under Freight Charges.
Freight Charges (FCL, LCL)
Ocean Freight (For FCL): The Ocean Freight charges of the container for shipping through the vendor
LCL Freight (For LCL): The Ocean Freight charges of the cargo for shipping through the vendor
Sub Total: It is addition of all the charges under Freight Charges
Origin Charges (Air Cargo)
Origin AWB Fee: The AirWay Bill fee charged by the Vendor
Origin PCA: The Post Clearance Audit fee charged by the vendor
Origin Cartage: The Cartage charge that is charged by the Vendor
Origin MCC: The MCC fee charged by the vendor
Origin CFS/Warehouse Charges : The use of CFS/Warehouse that is charged by the Vendor
Origin Custom Charges : The custom clearance charges that is charged by the Vendor.
Origin Sub Total: It is addition of all the charges under Origin Charges
Origin Charges (FCL, LCL)
Origin THC: The Terminal Handling Charges for the container/cargo charged by the vendor
Origin BL charges: Bill of Lading Charges for the container/cargo charged by the vendor
Origin Custom (CHA) Charges: Custom Charges for the container/cargo charged by the vendor
Origin Other Local Charges: Other Local Charges for the container/cargo charged by the vendor
Origin Transportation : The cost of transportation that is charged by the Vendor.
Origin Sub Total: It is addition of all the charges under Origin Charges.
Total Charges (Air Cargo)
Total Price: The total of all the sub total charges charged by the vendor above
Total Price Per Unit: The Total price divided by the total weight of cargo
Total Charges (FCL)
Total Price: The total of all the sub total charges charged by the vendor above
Total Price Per Unit : The Total price divided by the number of Containers
Total Charges (LCL)
Total Price: The total of all the sub total charges charged by the vendor above
Total Price Per Unit : The Total price divided by the total CBM of cargo.
View Complete Quote
Open Quotes Received > Select the Vendor whose complete quote you wish to observe > Click on View Complete Quote icon highlighted below
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A new dialog box will open as you click on View Complete Quote icon as shown below
Download Quote
Open Quotes Received > Select the Vendor whose complete quote you wish to observe > Click on View Complete Quote icon > A new dialog box will open as you click on View Complete Quote icon as shown below > Click on Download Quote option highlighted below
Download All Quotes
Open Quotes Received > Click on Download All Quotes icon in Top Right corner
Message the Vendor
Open Quotes Received > Click on Messages icon highlighted across the vendor you wish to send the Message
A new Dialog box will open as shown below > Type the message > Click on Send
Mark Incomplete
You can use this option if the quote sent by the vendor is incomplete and you wish to bring it in his notice > Click on across the vendor’s quote which is incomplete > Click on Mark Incomplete > A new dialog box will open asking the reason for why the quote is invalid as shown below > State the reason and click on Mark Incomplete
Enable Editing
You can use this option if you feel that vendor should be able to edit the quote > Click on across the vendor’s quote which you want to allow him to edit > Click on Enable Editing > A new dialog box will open asking the reason for why you wish to allow the vendor to enable editing quote shown below > State the reason and click on Confirm
Filter Quote
If you wish to send a cargo through a particular shipping line only/ particular airline only then you can filter the quotes using this function > Click on Select Carrier option across the Shipping Line/ Airline>You can also check the list of Vendors> Then click on Apply Filters.
Confirm Quote
Click on icon in the Top Left corner > Click on Enquiry whose Vendor you wish to Confirm > Select the Vendor whose quote wish to confirm > Click on Confirm Quote option highlighted below to confirm the quote
Case 1: Quote L1 confirmed
A new Dialog box will open as shown below > Click on Confirm
Case 2: Quote other than L1 confirmed
A new Dialog box will open as shown below > Select the reason from the drop down list or Enter your own reason for not selecting L1 quote > Also you can upload any supporting documents >Click on Confirm.
Decline Quote
If you wish to Decline a quote after Confirming a quote follow this steps > Click on icon on the Top Left Corner > Click on Confirmed in the Top > Find the enquiry whose quote you wish to Decline and Click on it > Click on Decline Quote icon highlighted below
A New dialog box will open as shown below > Select the reason from the drop down list and add other remarks for declining the Quote > Click on Decline
Some Additional Buttons
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